Financial Reports
Generate professional financial statements and analysis reports.
- New report -- Transaction Detail by Account. A per-account drilldown modeled directly on the QuickBooks Transaction Detail/Account QuickReport. Pick an account and date range, and BizBooks Pro produces a printable register-style listing with type, date, reference, payee, memo, decrease/increase, and running balance.
- One-click "Print as Report" from the bank register. A new button in the Account Register header builds the same QB-format report for whatever you currently have filtered on screen.
- Report Print button restored. The Print buttons inside Journal, General Ledger, and other generated reports now produce a clean printout. We also added a global print stylesheet so Ctrl+P from anywhere in BizBooks Pro strips out the navigation and toolbar chrome and prints only the visible content.
- Custom Report Increase/Decrease columns. Instead of raw debit and credit columns, the Custom Report now uses the account's natural balance side -- so on a bank account a deposit reads under Increase and a check reads under Decrease, with the same convention applied appropriately to liability, equity, income, and expense accounts.
How to get to your reports
In the main navigation, click All Reports for the full list. The most-used statements also have their own navigation entries that open straight into the report — Cash Flow is one — and Budget Manager sits alongside them.
If you don't see the report you want in the navigation, click More ▾; the ⚙️ button in that menu lets you pin the ones you run regularly. Reports are generated live from the ledger, so whatever you posted a minute ago is already in them — there is nothing to refresh or rebuild.
Printing and Saving a Report
Every generated report carries a row of export buttons, and this is the part people miss: the row sits at the very end of the report, below the last account section and the final total. It is not at the top. On a Balance Sheet covering several years of history that is a long way down.
Getting to the buttons
Put your mouse pointer anywhere over the report itself and roll the wheel down, or two-finger swipe down on a trackpad. The report scrolls inside its own panel rather than with the whole window, so the scrollbar you want sits just inside the panel's rounded border -- roughly a centimetre in from the right edge of the window, not at the window edge where most people look for it. Depending on the size of your screen there may be no window scrollbar at all.
Whenever there is more report below the fold, BizBooks Pro floats a "More report below -- Print & PDF are at the end" button over the bottom of the panel. Click it and you land on the export row.
What each button does
- Print Report - opens the traditional accountant-style layout in a new window and sends it to your printer. From that print dialog you can also pick "Save as PDF" instead of printing.
- Export PDF - writes the same classic layout straight to a PDF file you can keep or email.
- Export CSV - the figures as a spreadsheet file for Excel or Google Sheets.
- AI Summary - a plain-language narrative of what the numbers are telling you.
- Board-Ready PDF - a presentation-formatted version for lenders, boards, and investors.
Income Statement (P&L)
Shows profitability over a period of time.
- Revenue: All income accounts
- Cost of Goods Sold: Direct costs
- Gross Profit: Revenue - COGS
- Operating Expenses: All expense accounts
- Net Income: Bottom line profit/loss
Access: Sidebar → Income Statement
Balance Sheet
Shows financial position at a point in time.
- Assets: What you own (cash, receivables, equipment)
- Liabilities: What you owe (payables, loans)
- Equity: Net worth (Assets - Liabilities)
Access: Sidebar → Balance Summary
Comparing Periods (Comparative P&L and Balance Sheet)
Added in v2.0.278. This is not a separate report — it is a setting on the Income Statement and the Balance Sheet you already run. Switch it on and each account keeps its own row while each period gets its own column, the same shape as a QuickBooks "Prev Year Comparison".
Turning it on
- Open Reports from the bar across the top of the window.
- In the Report Parameters box, find the Compare to dropdown and pick a comparison.
- Click 📈 Income Statement or 📊 Balance Sheet as you normally would.
Set Compare to back to None (single period) to go back to the ordinary one-column report. Your choice is remembered between sessions.
The five comparisons
- Previous year — your period against the same dates a year earlier. A year-to-date P&L is compared against the same year-to-date window last year, not against a full year.
- Previous period — the same number of days immediately before your period. On a Balance Sheet this is the previous month-end.
- Multiple years — 2 to 12 yearly columns.
- Quarters — consecutive calendar quarters, ending with the quarter your To Date falls in.
- Months — consecutive calendar months, same idea.
For the last three, a Number of Periods dropdown appears next to Compare to. The newest period is always the left-hand column.
The $ and % Change columns
When there are exactly two columns on screen, BizBooks Pro adds a $ Change and a % Change column on the right, increases in green and decreases in red. Use the Change Columns checkboxes to turn either one off.
If the earlier period is zero, the percent shows as a dash — a percentage change from nothing isn't a real number, and we would rather show you that than invent one. With three or more columns the change columns are hidden, because "the change" no longer has one obvious meaning.
What carries over
- Your accounting method (cash or accrual), and any class or location filters, apply to every column at once.
- Hide accounts with zero balance works across the whole comparison: an account is only dropped if it is empty in every period, so a line that was busy two years ago doesn't vanish.
- Sub-accounts stay indented under their parents, and a parent's figure includes everything beneath it — exactly as on the single-period report.
Printing and exporting
The same export row sits at the end of the report. Print Report and Export PDF both come out landscape so a wide comparison isn't cut off at the right edge. Export CSV gives you unformatted numbers for a spreadsheet. You can also save the whole thing with Memorize This Report — it comes back as a comparison, not as a single period.
Cash Flow Statement
Shows how cash moved during a period.
- Operating Activities: Cash from business operations
- Investing Activities: Cash for/from investments
- Financing Activities: Cash from loans, equity
Access: Sidebar → Cash Flow Analysis
Trial Balance
Lists all accounts with their debit/credit balances. Total debits must equal total credits.
Use for: Verifying books are balanced before closing period.
General Ledger
Detailed listing of all transactions by account.
Shows: Date, description, debit, credit, running balance for each account.
Accounts Receivable Aging
Shows what customers owe you, organized by age:
- Current (0-30 days)
- 31-60 days
- 61-90 days
- Over 90 days
Use for: Following up on overdue invoices.
Accounts Payable Aging
Shows what you owe vendors, organized by age.
Use for: Planning bill payments, managing cash flow.
Customer Transaction Report
Pick a customer and a date range to see every transaction tied to that customer in one place. As of v2.0.46 this report does two new things:
- Shows your invoice notes. The note you typed on an invoice now appears in a dedicated Notes column, so the context travels with the transaction -- no need to reopen each invoice to remember what it was for.
- Lets you choose the columns. A Customize columns panel at the top of the report turns any column on or off -- Date, Description, Reference, Type, Amount, Accounts, and Notes. The on-screen table, the printed PDF, and the CSV export all follow your selection.
Your column choices are saved for each company, so the report opens the way you set it up the next time you run it.
Date Range Selection
All reports allow flexible date ranges:
- This Month - Current calendar month
- Last Month - Previous calendar month
- This Quarter - Current quarter
- This Year - Calendar or fiscal year
- Custom - Any date range you specify