Check Printing & Configuration

Print checks directly onto pre-printed stock from inside BizBooks Pro. Set up your signature, position each data field, and verify alignment before using live checks.

Uploading a Signature Image

A scanned or digital signature prints automatically on every check, eliminating the need to sign each one by hand. BizBooks Pro stores the image securely within your company settings.

Go to Settings and open Check Printing Configuration
In the Signature section, click Upload Signature
Select an image file -- PNG, JPG, or SVG formats are accepted
The preview area displays the uploaded graphic immediately so you can confirm clarity and size

Tip: For the sharpest results, scan your signature at 300 DPI on a white background and save as PNG with transparency. This prevents a visible rectangle around the signature on the printed check.

Configuring Check Layout and Field Positions

Pre-printed check stock varies by manufacturer, so BizBooks Pro lets you control where every data field lands on the page. Each field can be nudged horizontally and vertically until it lines up with the corresponding area on your blank checks.

Adjustable Data Fields

Field	Description
Date	The check date, positioned near the upper-right area of most check layouts
Payee Name	The "Pay to the Order of" line -- typically the longest text field
Numeric Amount	The dollar figure in the small box, usually right-aligned
Written Amount	The amount spelled out in words on the line below the payee
Memo	Optional note printed on the memo line at the bottom-left
Signature	Your uploaded signature graphic, placed on the signature line at the bottom-right

Page Position: Top, Middle, or Bottom

Standard three-per-page check stock has three check positions on a single sheet. Tell BizBooks Pro which slot you want to print on:

Top: First check on the page (most common for single-check printing)
Middle: Second check position
Bottom: Third check position on the sheet

BizBooks Pro remembers your selection, so you only need to change it when you move to the next available check on a partially used sheet.

Saving Your Configuration

Click Save Settings after adjusting positions. The configuration is stored per company, so each business entity in your account can have its own check layout tailored to its stock.

Printing an Alignment Test Page

Before loading expensive pre-printed stock, always verify your field positions with a test run on ordinary paper.

Open Settings → Check Printing Configuration
Click Print Test Page
BizBooks Pro generates a sample check with placeholder data (e.g., "SAMPLE PAYEE," "$1,234.56")
Print the test page on plain paper
Hold the plain-paper printout against a blank check from your stock and check that each field falls within the correct area
If anything is off, adjust the corresponding offsets and print another test

Important: Printer margins differ between models. If your test shows consistent drift in one direction, adjust the global vertical or horizontal offset rather than moving each field individually.

Printing Checks From the Write Check Modal

Once your layout is configured, printing a check is a natural extension of writing one.

Navigate to Transactions → Write Check (or use the Dashboard quick-action button)
Fill in the payee, amount, account, memo, and date as usual
Click Save & Print instead of the standard Save button
BizBooks Pro opens the system print dialog with your configured layout applied
Select your printer, confirm paper tray, and print

The check number is assigned automatically and stored alongside the transaction for future reference. If you save without printing, you can return to the transaction later and print from the detail view.

Paying Bills by Check

When you record a payment against an outstanding vendor bill and select Check as the payment method, BizBooks Pro opens the check writer with all relevant fields already populated:

Payee: Pulled from the vendor name on the bill
Amount: Set to the payment amount you entered
Memo: Auto-filled with the bill number for cross-reference
Date: Defaults to today or the payment date you selected

Save the check and the bill payment posts to your books simultaneously -- one action handles both the physical check and the accounting entry. The assigned check number appears as the payment reference on the bill record.

Tip: If you pay multiple bills for the same vendor in a single check, BizBooks Pro combines them into one check with the total amount and lists individual bill numbers in the memo field.

Troubleshooting & FAQ

The printed text is offset from where it should be

Print another test page after adjusting offsets by small increments (5-10 units at a time). Different printers handle margins differently, so a few rounds of fine-tuning is normal when setting up a new printer.

My signature looks blurry when printed

Replace the image with a higher-resolution scan. A minimum of 300 DPI is recommended. PNG format with a transparent background produces the cleanest output.

Can I print on non-standard check stock?

Yes. The field position controls are flexible enough to accommodate any check layout. Adjust each data field independently until the printout matches your stock. Use the test page feature to dial in the positioning before printing on actual checks.

Does BizBooks Pro support continuous-feed check stock?

BizBooks Pro is designed for standard cut-sheet (letter-size) three-per-page check stock. Continuous-feed printers are not currently supported.

Can different companies use different check layouts?

Absolutely. Check printing settings are stored independently for each company in your account. Switch companies and configure a separate layout for each.

What happens if I skip the print step?

The transaction and check number are still recorded normally. You can print the check later from the transaction detail view whenever you are ready.