Check Printing & Configuration
Print checks directly onto pre-printed stock from inside BizBooks Pro. Set up your signature, position each data field, and verify alignment before using live checks.
When writing a check you can now skip the check number entirely and queue it for batch printing later, matching the QuickBooks "Print Later" pattern. The Write Check modal has a new Print Later checkbox that disables the check-number field and marks the transaction as queued. A new 📋 Checks to Print button on the Write Check footer opens the queue: filter by bank account, type a starting check number (the system will Suggest one based on the most recent check on that account), select which queued checks to print, and BizBooks Pro assigns sequential numbers (preserving any prefix and zero-padding), marks them as printed, and pops a print-ready assignment slip showing which number went to which check.
When the Write Check modal opens or you switch the bank-account selector, BizBooks Pro now looks at your most recent check on that account and pre-fills the next sequential number in the Check # field. Prefix-aware (CHK1234 advances to CHK1235) and pad-aware (0042 advances to 0043). If you type your own number it leaves your entry alone.
The Write Check screen supports unlimited distribution lines for a single check. The classic use case is a loan payment that needs to be allocated between principal (a liability reduction) and interest (an expense), but the same mechanism handles any payment that hits more than one general-ledger account.
- Click + Add Split Line to insert another account row.
- Per-row fields: account selector, dollar amount, and optional descriptive memo.
- The footer shows a running distribution total with a green checkmark when the splits balance to the check amount; saving is blocked until they match.
- Existing single-account workflow is preserved -- the first row auto-populates with the full amount, so simple checks are still one-and-done.
Uploading a Signature Image
A scanned or digital signature prints automatically on every check, eliminating the need to sign each one by hand. BizBooks Pro stores the image securely within your company settings.
- Go to Settings and open Check Printing Configuration
- In the Signature section, click Upload Signature
- Select an image file -- PNG, JPG, or SVG formats are accepted
- The preview area displays the uploaded graphic immediately so you can confirm clarity and size
Configuring Check Layout and Field Positions
Pre-printed check stock varies by manufacturer, so BizBooks Pro lets you control where every data field lands on the page. Each field can be nudged horizontally and vertically until it lines up with the corresponding area on your blank checks.
Adjustable Data Fields
| Field | Description |
|---|---|
| Date | The check date, positioned near the upper-right area of most check layouts |
| Payee Name | The "Pay to the Order of" line -- typically the longest text field |
| Numeric Amount | The dollar figure in the small box, usually right-aligned |
| Written Amount | The amount spelled out in words on the line below the payee |
| Memo | Optional note printed on the memo line at the bottom-left |
| Signature | Your uploaded signature graphic, placed on the signature line at the bottom-right |
Page Position: Top, Middle, or Bottom
Standard three-per-page check stock has three check positions on a single sheet. Tell BizBooks Pro which slot you want to print on:
- Top: First check on the page (most common for single-check printing)
- Middle: Second check position
- Bottom: Third check position on the sheet
BizBooks Pro remembers your selection, so you only need to change it when you move to the next available check on a partially used sheet.
Saving Your Configuration
Click Save Settings after adjusting positions. The configuration is stored per company, so each business entity in your account can have its own check layout tailored to its stock.
Printing an Alignment Test Page
Before loading expensive pre-printed stock, always verify your field positions with a test run on ordinary paper.
- Open Settings → Check Printing Configuration
- Click Print Test Page
- BizBooks Pro generates a sample check with placeholder data (e.g., "SAMPLE PAYEE," "$1,234.56")
- Print the test page on plain paper
- Hold the plain-paper printout against a blank check from your stock and check that each field falls within the correct area
- If anything is off, adjust the corresponding offsets and print another test
Printing Checks From the Write Check Modal
Once your layout is configured, printing a check is a natural extension of writing one.
- Navigate to Transactions → Write Check (or use the Dashboard quick-action button)
- Fill in the payee, amount, account, memo, and date as usual
- Click Save & Print instead of the standard Save button
- BizBooks Pro opens the system print dialog with your configured layout applied
- Select your printer, confirm paper tray, and print
The check number is assigned automatically and stored alongside the transaction for future reference. If you save without printing, you can return to the transaction later and print from the detail view.
Paying Bills by Check
When you record a payment against an outstanding vendor bill and select Check as the payment method, BizBooks Pro opens the check writer with all relevant fields already populated:
- Payee: Pulled from the vendor name on the bill
- Amount: Set to the payment amount you entered
- Memo: Auto-filled with the bill number for cross-reference
- Date: Defaults to today or the payment date you selected
Save the check and the bill payment posts to your books simultaneously -- one action handles both the physical check and the accounting entry. The assigned check number appears as the payment reference on the bill record.
Troubleshooting & FAQ
The printed text is offset from where it should be
Print another test page after adjusting offsets by small increments (5-10 units at a time). Different printers handle margins differently, so a few rounds of fine-tuning is normal when setting up a new printer.
My signature looks blurry when printed
Replace the image with a higher-resolution scan. A minimum of 300 DPI is recommended. PNG format with a transparent background produces the cleanest output.
Can I print on non-standard check stock?
Yes. The field position controls are flexible enough to accommodate any check layout. Adjust each data field independently until the printout matches your stock. Use the test page feature to dial in the positioning before printing on actual checks.
Does BizBooks Pro support continuous-feed check stock?
BizBooks Pro is designed for standard cut-sheet (letter-size) three-per-page check stock. Continuous-feed printers are not currently supported.
Can different companies use different check layouts?
Absolutely. Check printing settings are stored independently for each company in your account. Switch companies and configure a separate layout for each.
What happens if I skip the print step?
The transaction and check number are still recorded normally. You can print the check later from the transaction detail view whenever you are ready.