Recording Transactions

Master journal entries, checks, deposits, transfers, and more.

Transaction Hub

The Transaction Manager is your central location for viewing and creating all transactions. Access it from the sidebar.

Features include:

• View all transactions across all accounts
• Filter by date range, account, or type
• Quick action buttons for common transaction types
• Edit or void existing transactions

Creating a Journal Entry

Journal entries are the foundation of double-entry bookkeeping. Every transaction must have equal debits and credits.

1. Click Journal Entry in Transaction Hub
2. Enter the transaction date
3. Add a description/memo
4. Add line items:
   • Select account
   • Enter debit OR credit amount
   • Add optional line memo
5. Ensure debits equal credits
6. Click Save Entry

Writing a Check

Record payments made by check from your bank account:

1. Click Write Check
2. Select the bank account
3. Enter payee name
4. Enter check number and date
5. Add expense line items (account + amount)
6. Click Save Check

Making a Deposit

Record deposits directly to your bank account:

1. Click Make Deposit
2. Select the deposit account (bank)
3. Enter deposit date
4. Add line items showing source of funds
5. Click Save Deposit

Working in the Account Register

Every account has a register -- a running list of the transactions posted to it -- and you can key new entries straight into it rather than opening the Transaction Hub. Two touches make hand-entry faster:

• Insert a line exactly where you want it. Right-click any register row and pick Insert transaction line below; a new editable row appears immediately beneath that row instead of at the end of the register.
• Type math straight into the amount columns. Enter an expression such as 400-50 in a debit or credit cell and BizBooks Pro resolves it to 350 as soon as you tab away (it understands plus, minus, times, divide, and parentheses) -- no calculator needed to net or split a figure.

Recording Transfers

Move money between accounts:

1. Click Record Transfer
2. Select "From" account
3. Select "To" account
4. Enter amount and date
5. Click Save Transfer

Voiding a Transaction

Void a transaction instead of deleting it to maintain audit trail:

1. Click Void Transaction in Transaction Hub
2. Search for the transaction
3. Click Show Details to review the journal entries
4. Click Void to reverse it
5. Confirm the void action

Recurring Transactions

Set up transactions that repeat automatically:

1. Click Recurring Transaction
2. View existing recurring transactions or click Create New
3. Select frequency (daily, weekly, monthly, quarterly, yearly)
4. Define the transaction details
5. Set start date and optional end date
6. Click Save

Reordering the list: In the memorized transactions list, grab the drag handle (⠿) on the left of any row and drag it up or down to arrange templates in whatever order you like — handy for keeping related transactions grouped together. Your new order is saved automatically.

Memorizing an existing transaction: Any transaction can be saved as a reusable template straight from its detail screen. Open a check, expense, deposit, transfer, journal entry, invoice, or bill, then press the 💾 Memorize button. Name the template and set how often it should repeat — it is added to your memorized list under the same transaction type, and BizBooks Pro rebuilds it with the same accounts and amounts whenever it runs.

Save a recurring check without recording it first: There's no need to post a check before turning it into a template. Right on the Write Checks screen, enter the payee, amount, bank account, and your expense split lines, then click the 💾 Memorize button in the check footer. BizBooks Pro drops it straight into your memorized transactions list as a template — skipping the old round-trip of saving the check, hunting it down in the register, and memorizing it from there. It's the quickest way to set up a repeat vendor payment, or to adjust a saved template's payee and amount before the next run.

Changing a template's type: Click Edit next to a memorized check, expense, deposit, or other entry. The editor now has a Transaction Type selector — pick the correct type (Check, Expense, Deposit, Transfer, Credit Card Charge, Sales Receipt, Payment, or General Journal) and save. From then on the template is recreated as that type.

Filtering & Searching

Find specific transactions:

• Date Range: Select start and end dates
• Account: Filter by specific account
• Type: Filter by transaction type
• Search: Search by description, reference, or amount

Click Apply to filter, Clear Filters to reset.