Bills & Expenses

The Other Side of Accounting

Invoices are about money coming in. Bills and expenses are about money going out. BizBooks Pro tracks both sides of your cash flow, so you always know where you stand financially.

Bills (Accounts Payable)

Enter bills from vendors
Track due dates and payment terms
Schedule payments
Record partial payments
See A/P aging by vendor
Multi-currency vendor bills

Expenses

Record direct expenses
Categorize by expense type
Attach receipts and notes
Track by project or customer
Reimbursable expense tracking
Credit card reconciliation

Bills vs. Expenses

Bills are payables - money you owe to vendors but haven't paid yet. They create a liability on your books and affect your accounts payable balance.

Expenses are direct payments - money that's already left your account. Use these for immediate purchases, credit card charges, and cash payments.

Cash Flow Visibility

See upcoming payments at a glance. BizBooks Pro shows bills due this week, next week, and beyond. Plan your cash flow knowing exactly what's coming. Never be surprised by a payment deadline.

Vendor Management

Keep all vendor information in one place. Contact details, payment terms, purchase history. When you enter a bill, select the vendor and their default terms apply automatically.

Automatic Accounting

When you enter a bill, BizBooks Pro automatically:

Debits the expense or asset account
Credits accounts payable
Updates vendor balance

When you pay the bill:

Debits accounts payable
Credits your bank account
Marks bill as paid