Auto-Accruals

Turn recurring adjusting entries (prepaid amortization, deferred revenue release and period accruals) into schedules that BizBooks Pro calculates and queues for you each period.

Where to Find It

In the sidebar, open Reports → Auto-Accruals. The screen has three tabs:

Schedules: every schedule with its progress, next date and actions
Pending Entries: entries due as of today across all schedules, ready to post
Setup Guide: worked examples of which accounts to use for each type

The Four Schedule Types

Each schedule moves an amount between a source account (the balance-sheet side) and a target account (the income-statement side). The type decides which is debited:

Type	Source account	Target account	Each period posts
Prepaid Expense Amortization	Prepaid asset	Expense	Dr Expense / Cr Prepaid
Deferred Revenue Recognition	Deferred revenue (liability)	Revenue	Dr Deferred Revenue / Cr Revenue
Accrued Expense	Accrued liability	Expense	Dr Expense / Cr Accrued Liability
Accrued Revenue	Accrued receivable (asset)	Revenue	Dr Accrued Receivable / Cr Revenue

Example: a $12,000 annual insurance premium paid in January is recorded to Prepaid Insurance. A Prepaid Expense schedule with 12 monthly periods then moves $1,000 a month from Prepaid Insurance to Insurance Expense.

Creating a Schedule

Click + New Schedule
Enter a Schedule Name and choose the Type; the account labels change to tell you which side each account belongs on
Select the Source Account and Target Account
Enter the Total Amount and Number of Periods; the per-period amount is shown immediately
Choose a Frequency: monthly, quarterly, annually or weekly
Set the Start Date (and an end date if you want one), add notes, and save

Posting Due Entries

An entry becomes due when its scheduled date arrives. BizBooks Pro does not post behind your back; due entries wait for you in two places:

Pending Entries tab: every due entry with its date, schedule, type, amount, accounts and period (for example "4 of 12"). Post All Entries posts the lot.
Post Now on a single schedule posts just that schedule's due entry.

Each posting is an adjusting entry dated on its scheduled date, described as Auto-accrual: [name] (period/total), with a reference of the form ACCR-[schedule]-[period]. The schedule's next date then advances by its frequency.

Catching up: if several periods have come due since you last posted, each is listed separately and each posts with its own date, so prior months are corrected in the right months.

Pausing and History

Pause keeps a schedule out of the pending list so nothing from it can post; Resume restarts it. Paused schedules are dimmed and labelled.
A progress bar on each schedule shows periods posted against the total.
History lists every entry posted from the schedule, with date, description, reference and amount.

Lock Dates

Scheduled entries obey your financial lock date. An entry dated on or before the lock date is not posted; it stays due, and BizBooks Pro reports how many were held back and why. Move the lock date or adjust the schedule, then post again.

Burn, Runway, MRR and ARR

These operating metrics appear in the Business Health panel on the dashboard, calculated from your books each time it loads:

Metric	How it is calculated
Monthly burn	Expenses posted in the last 30 days
Net burn	Revenue posted in the last 30 days, less monthly burn
Runway	Cash in bank accounts divided by net burn, in months; red under 6, amber under 12, "10+ yrs" beyond ten years, and "Profitable" when revenue covers expenses
MRR	Active customer subscriptions, each converted to a monthly amount (quarterly ÷ 3, yearly ÷ 12, weekly × 4.33)
ARR	MRR × 12
Churn rate	Subscriptions cancelled in the last 30 days as a share of those active at the start

MRR, ARR and churn draw on subscriptions set up in recurring billing. Companies without subscriptions still see burn and runway.

FAQ

Will entries post if I never open the screen?

No. Entries are calculated and queued automatically, but posting is always a deliberate click, so nothing reaches the ledger without review.

Why does runway say "Profitable"?

Runway measures how long cash lasts while you spend more than you earn. If last-30-day revenue covers expenses, there is no shortfall to divide by, so the dashboard reports Profitable instead of a number. If nothing at all was spent in the last 30 days, it shows "--".

Do one-off invoices count toward MRR?

No. MRR counts active subscriptions only.

Should I use this or revenue recognition for contracts?

Use a Deferred Revenue schedule for simple straight-line release of a prepayment. Contracts with several performance obligations, price allocation or modifications belong in ASC 606 revenue recognition.