Tax Center & TXF Export

Prepare tax-ready financial documents and export data directly into tax preparation software.

Overview

The Tax Center consolidates everything you need for tax season into a single workspace. It includes four tabs:

• Dashboard — Annual financial summary at a glance
• Readiness Check — Automated verification that your books are ready
• Tax Categories — Map accounts to IRS Schedule C lines
• Generate Package — Export PDF, CSV, or TXF files

Tax Dashboard

The Dashboard tab shows a high-level snapshot of your financial year: gross revenue, total deductions, net income, total assets, total liabilities, and transaction count. Use the year selector at the top to switch between tax years.

Readiness Checks

Before generating your tax package, run the automated readiness checks. Six tests confirm your data is in order:

1. Transactions Recorded — At least one transaction exists for the selected year
2. Books Balanced — Debits and credits are equal across all accounts
3. No Draft Transactions — All journal entries are posted
4. 1099 Vendors Have TINs — Vendors flagged for 1099 reporting have a Tax ID on file
5. Fiscal Year Closed — Year-end close has been completed
6. Company Info Complete — Business name, address, and EIN are filled in

Tax Line Mapping (All Return Types)

Go to the Tax Categories tab. It shows a drawn map: your income and expense accounts on one side, the lines of your tax return on the other, with a line joining each account to where it reports. Prefer the old table? Click ☰ List.

Step 1: Select the return you file

The Tax return drop-down offers Schedule C (sole proprietors, single-member LLCs), Form 1120-S (S corporations), Form 1065 (partnerships, multi-member LLCs), Form 1120 (C corporations) and Form 990 (exempt organizations). It's stored with the company. Nonprofit companies begin on Form 990, everyone else on Schedule C. An account can point to one line at a time, so after switching return, accounts still pointing at the old one are marked connected on another return.

Step 2: Assign accounts

• Drag and drop an account onto a line, or click the account, then click the line.
• Reassign by dragging the account to a different line; remove an assignment with ×.
• Red cards are unassigned accounts. The summary above the map counts them and totals the year's activity they'd leave off the return.
• Each line on the right shows the total and number of accounts feeding it. Hovering highlights the connections.
• Changes save immediately and carry forward to future years.

Step 3 (optional): Let BizBooks Pro suggest

Click ✨ Suggest connections. Suggestions, based on account names, appear as dashed green lines for unassigned accounts only. Click Connect all to accept them or Dismiss to discard. Your existing assignments are never overwritten, and balance-sheet accounts are never proposed.

Common Account-to-Line Mappings (Schedule C)

Generating a Tax Package

The Generate Package tab lets you choose which reports to include and pick an output format.

1. Open Generate Package
2. Check the reports you want (Income Statement, Balance Sheet, Trial Balance, etc.)
3. Select PDF or CSV format
4. Click Generate Tax Package
5. A progress bar tracks each report being compiled
6. The file downloads automatically when complete

Sending It to Your Accountant

Instead of downloading the package and attaching it to an email yourself, you can send it to your accountant from inside BizBooks Pro. They receive a private link rather than a file, which means the documents expire after 30 days and you can withdraw them at any time.

How to send it

1. Tick the reports you want, exactly as you would for a download
2. Click 📤 Send to my accountant
3. Enter their name and email address, and add a note if you want to
4. Click Preview the email
5. Read the message. Reword the subject line if you like
6. Click Send it

The next time you do this, the accountant's details are already filled in from your last send.

What your accountant receives

An email containing your note, the list of reports included, and a button that opens the documents on a secure page. They do not need an account, a licence, or a password to read what you sent them — they click the link and download the files.

Inviting them into your books

Ticking Also invite them to connect to my books adds a short code to the same email. Your accountant installs BizBooks Pro, opens Accountant Access, enters the code, and can then work in your books directly rather than asking you for exports.

This switches on relay access so they can connect without setting up a VPN, which means your books are reached through the BizBooks relay service while it is enabled. You can turn it off again in ⚙️ Company Settings, and you can disconnect any accountant at any time.

Tracking and withdrawing a send

The Sent to accountants panel on the same tab lists everything you have sent, whether it has been opened, and whether the documents were downloaded. Withdraw link deletes the documents immediately and stops the link working. Anything your accountant already downloaded stays with them — withdrawing prevents further access, it does not reach into their computer.

Available Reports

Exporting a Tax Trial Balance

Your preparer starts a business return from a trial balance. BizBooks Pro builds it for you, already labelled with the return's lines.

Before you export

Assign tax lines in the Tax Categories tab. On Forms 1120-S, 1065, 1120 and 990, that includes balance-sheet accounts (Schedule L or Part X); Suggest connections proposes them from each account's type and name.

Downloading

• Go to Generate Package and find the Tax Trial Balance card.
• Check the readiness lines: the return type, whether the books are in balance, and how many accounts have no tax line yet.
• Choose Excel (.xlsx) or CSV. Leave Whole dollars ticked unless your preparer wants cents.

What's in the file

A header (company, EIN, tax year, return, basis, date generated), then one row per account with a balance: number, name, type, debit, credit, tax line and a stable line key. Income and expense accounts show the year's activity; balance-sheet accounts show their year-end balance before this year's closing entry. Unclosed prior-year income is carried into equity on its own line so the totals agree. The Excel version adds a "Not connected" sheet listing anything still unassigned.

When you send your tax package with Send to my accountant, the CSV goes with it automatically.

Return Worksheet (Preparing Your Own Return)

Desktop business tax programs such as TurboTax Business and H&R Block Business don't import a trial balance; they ask you for each line on screen. The Return Worksheet adds your accounts up line by line so you can type the figures straight in.

Opening it

1. Assign tax lines in Tax Categories first, including the balance sheet on Forms 1120-S, 1065, 1120 and 990.
2. Go to Generate Package and find the Return Worksheet card.
3. Click View / print to open it on screen (with Print / Save as PDF), or CSV to download it.

What it contains

• Every line in form order: page 1 income, cost of goods sold and deductions, each with the amount to enter and the accounts that make it up.
• Schedule L (Form 990 Part X for nonprofits) with both columns the return asks for: beginning of year and end of year.
• Check figures: total income, total deductions, ordinary business income, and whether the balance sheet balances at both dates. Compare them against your tax program as you go.
• Unassigned accounts listed in red, so nothing is silently left off.

If earlier years were never closed, their income is carried into retained earnings (partners' capital on Form 1065, net assets on Form 990), so Schedule L balances either way. The worksheet is also included when you use Send to my accountant.

TXF Export — Import into Tax Software

BizBooks Pro can export a .TXF (Tax Exchange Format) file that you import directly into TurboTax, H&R Block, TaxAct, or any software that supports TXF.

What Is TXF?

TXF is a standardized text format for transferring tax data between accounting programs and tax preparation software. Each record in the file includes a reference code that identifies the exact IRS form and line number where the amount belongs.

Exporting a TXF File

1. Navigate to the Tax Center and open the Generate Package tab
2. Scroll to the TXF Export section (below the PDF/CSV format options)
3. Click Export TXF File
4. The .txf file downloads with your company name and tax year in the filename
5. Open your tax software and use its import feature to load the file
6. Review imported amounts against your books to confirm accuracy

Before You Export

• Assign Schedule C tax lines to your accounts in the Tax Categories tab first
• Only accounts with a tax line mapping and non-zero activity are included in the file
• Accounts without mappings are skipped — BizBooks Pro tells you how many were left out

Importing into Tax Software

One Contractor, Two Vendor Rows

An imported chart sometimes carries the same contractor twice — a bookkeeping system that held both "Wilson, Jennifer" and "Wilson, Jennifer A" hands over two contractors, and BizBooks Pro totals each of them separately. The year then splits in half across two lines on the 1099 screen.

That matters more than it looks. Two lines each over $600 would file two 1099-NEC forms against a single tax ID; two lines that each land under $600 are worse still, because neither is flagged and the contractor never gets reported at all.

Putting the two halves back together

1. Open Tax Center → 1099 Filing → Vendor Setup.
2. Find the duplicate row — the one you do not want the form issued under.
3. In its Same person as column, choose the contractor who should carry the 1099.

Their payments are added together onto one form straight away, and the YTD column shows the combined figure so you can see the two halves meet. The dashboard lists the folded-in name underneath, and the Details view labels every payment with the row it was recorded against.

Do not delete or deactivate the extra row instead. An inactive contractor is left off the 1099 list entirely, so that half of the year's payments would quietly vanish from the total rather than combine with the other half.

Spotting them automatically

Where two rows carry the same tax ID, BizBooks Pro says so without being asked — the IRS treats one tax ID as one recipient, and a banner on the 1099 dashboard names the rows to link. Because it is the names that differ in these cases, this is usually the first sign anything is wrong.

Names get read too, so a missing tax ID is not the end of it. Opening Vendor Setup puts a count across the top — "4 contractors may be listed twice" — and marks each suspected pair on its own row with the name it resembles and a Link button beside it. One click folds that pair onto a single 1099 and the YTD figure updates in place, so you can watch the two halves add up.

The comparison is deliberately forgiving of the ways an import mangles a name. A trailing tag such as "(agt)" is ignored, "Wilson, Jennifer" is read as the same name as "Jennifer Wilson", and a middle initial makes no difference. That covers the usual case: a bookkeeping system that would not let a vendor and an employee share a name, so every contractor was entered under a slight variation.

Tips & Best Practices

Before Tax Season

• Run readiness checks in January for the prior year — catch issues early
• Complete Schedule C mappings once and they carry forward permanently
• Resolve any "Fail" items before generating your final tax package
• Close the fiscal year before producing the final export

Working with Your Accountant

• Send the PDF package for the most professional presentation
• Provide the CSV export if your accountant needs raw data in spreadsheet form
• Use the TXF export if you file your own taxes with TurboTax or similar software
• Review your tax dashboard figures before sharing — you know your business best

Troubleshooting

"This package is too large to send." The send limit is 6 MB. General Ledger Detail is almost always the reason a package exceeds it — untick it and send the rest, or download the full package and share it another way.

Your accountant says the link does not work. Check the Sent to accountants panel. If it shows Expired or Withdrawn, send a fresh package — links cannot be reactivated.

TXF file shows 0 records?

• Verify your accounts have Schedule C tax line mappings in the Tax Categories tab
• Confirm you have transactions recorded for the selected tax year
• Check that mapped accounts have non-zero balances

Package shows $0 amounts?

• Make sure transactions exist for the selected tax year
• Verify you are viewing the correct company
• Confirm transactions are posted, not in draft status

Readiness check shows "Books not balanced"?

• Open the Trial Balance report to find the discrepancy
• Create an adjusting journal entry to correct the imbalance

Tax line mappings not saving?

• Confirm you are logged in with Admin or Accountant permissions
• Try refreshing the page and re-selecting the mapping