BizBooks Pro Government Edition gives special districts, small towns, and fund-style HOAs real fund accounting — self-balancing funds, GASB 54 fund balance classifications, fund-level statements, and the Budget vs Actual report your board meeting runs on. Starting at $799/year instead of the five-figure quotes government software vendors send.
Try Free for 30 DaysMost special districts and small towns today run QuickBooks with classes standing in for funds — and every audit season, someone rebuilds fund balance schedules in Excel because the software doesn't know what a fund is. The alternative has been government ERP suites that start around $5,000/year and climb past $60,000 with implementation fees. Government Edition closes that gap: genuine GASB fund accounting, in the same modern desktop app your bookkeeper already finds easy to use.
A rural water district runs two funds: a property-tax-funded General Fund for administration and a user-fee-funded Water Enterprise Fund for operations. In BizBooks Pro, each fund keeps its own self-balancing books — the General Fund reports Fund Balance and Expenditures, while the Enterprise Fund reports Net Position and Expenses with depreciation, exactly as GASB requires. At the board meeting, the treasurer opens Balance Sheet by Fund and both funds appear side by side with a district-wide total. When the auditor asks how fund balance splits across GASB 54 categories, that's one report, not a weekend in Excel.
Each fund is its own complete ledger — own chart of accounts, own bank reconciliation, own trial balance. Create as many funds as your government uses: General, Special Revenue, Capital Projects, Debt Service, Enterprise, and more.
Governmental funds seed with Fund Balance accounts and Expenditures by function (Public Safety, Highways & Streets…). Proprietary funds seed with Net Position accounts and operating Expenses including depreciation. The right template, automatically.
Fund balance presents in the five required classes — Nonspendable, Restricted, Committed, Assigned, Unassigned — with a dedicated disclosure report your auditor will ask for by name.
The company picker becomes a fund switcher: every fund badged with its GASB type, plus a one-click "View Combined" jump to government-wide reports. Work in one fund's books, then see the whole government.
Enter the adopted budget per account, then run Budget vs Actual any time: red when an expenditure line overruns, yellow as it approaches, red when revenue collections fall behind. CSV export for board packets.
Bank feeds and AI categorization, invoicing and bills, bank reconciliation, audit trail, role-based access, multi-user options — the full BizBooks Pro platform underneath the government layer.
GASB formatting isn't cosmetic — titles, sections, and classifications signal to an auditor that the books were kept correctly all year.
All funds side by side, one column each plus a total column. Governmental funds show Fund Balance; proprietary funds show Net Position. The one-page view of your government's whole position.
The GASB replacement for the Income Statement: revenues by source, expenditures by function, excess/deficiency, and the beginning-to-ending fund balance walk.
The revenues-and-expenditures statement rolled across every fund with a government-wide total column. What the board sees at the monthly meeting.
The GASB 54 matrix — five classifications down the side, funds across the top. Supports the fund balance note disclosure in your annual audit.
Budgeted, actual, variance, and variance percent per account with traffic-light status flags, for any fund and any date range.
For mid-size cities, counties, and school districts that face a full GASB-34 audit every year, the Government Enterprise tier adds the audit-grade machinery on top of everything in Government Pro:
Issue a purchase order and click Encumber — the full amount is reserved against the budget immediately, moving fund balance from Unassigned to Committed before any invoice exists. Receipts liquidate proportionally; year-end open encumbrances carry forward or lapse, your call.
Post the adopted budget to the budgetary general ledger with one click: Estimated Revenues and Appropriations recorded as formal entries in a segregated budgetary journal. Post-adoption changes go through tracked amendments — amount, reason, effective date, full audit trail.
The budgetary control report: Original Budget, Amendments, Revised, Encumbered, Expended, and Available per account — with over-committed lines flagged red. The answer to "can we afford this PO?" before it's signed.
GASB-34's Statement of Net Position and Statement of Activities (program vs general revenue format) across Governmental and Business-type Activities columns, plus the required fund-balance-to-net-position reconciliation schedule.
Governmental funds default to modified accrual with a configurable measurable-and-available window; proprietary funds run full accrual. Set automatically from the fund type at creation.
Every PO with reserved budget — encumbered, liquidated, and open amounts per order — so nothing committed ever falls through the cracks at audit time.
Full GASB fund accounting for small governments: unlimited self-balancing funds, GASB 54 classifications, the fund statement suite, and Budget vs Actual.
Everything in Pro plus encumbrance accounting, journalized budgets with amendments, the Appropriations Ledger, modified accrual, and government-wide GASB-34 statements.
For GASB audit firms: everything in Enterprise plus the whitelabel client portal, remote access to unlimited government client files, and firm-created client installs.
Compare that with what government software vendors quote: entry-level packages commonly start at $3,000–$5,000/year and mid-market suites run $10,000–$60,000 plus five-figure implementation projects. Even Government Enterprise costs less than most vendors' entry tier.
The online demo includes six ready-made government sandboxes — a two-fund HOA, a volunteer fire district, a water district with a governmental + enterprise fund mix, a small town running three funds, and two Enterprise-tier showcases: the six-fund City of Riverdale (posted budget, three open encumbrances, government-wide statements) and Maplewood Unified School District (state aid, Title I grants, a bond-funded building project, and an encumbered school bus order). Click through everything with realistic numbers before installing anything.
Start a free 30-day trial — the full Government Edition feature set is included.