Journal Entries

The Power Tool of Accounting

While most transactions happen through invoices, bills, and payments, sometimes you need direct access to the general ledger. Journal entries let you record anything: adjusting entries, corrections, depreciation, accruals, or complex multi-account transactions.

BizBooks Pro validates every entry - debits must equal credits, or it won't save. This built-in protection keeps your books balanced and prevents errors before they happen.

Multi-Line Entries

Add as many lines as needed. Split transactions across multiple accounts with ease.

Auto-Balance Check

Real-time validation ensures debits equal credits. Can't save an unbalanced entry.

Memo & Reference

Document why you made the entry. Add reference numbers for audit trails.

Reversing Entries

Create reversing entries for accruals that automatically reverse next period.

Common Uses for Journal Entries

Adjusting Entries: Month-end accruals, prepaid expense adjustments, deferred revenue
Depreciation: Record monthly or annual depreciation on fixed assets
Corrections: Fix errors or reclassify transactions between accounts
Payroll: Record payroll expenses, taxes, and liabilities
Year-End: Closing entries to transfer income/expense to retained earnings
Complex Transactions: Anything that doesn't fit standard forms

Journal Entry Features

Date Selection: Post to any date (current or past periods)
Account Search: Quick lookup by name or number
Running Total: See debits and credits as you enter
Copy Entries: Duplicate previous entries for recurring adjustments
Attachments: Link supporting documents to entries
Entry Types: Mark as Standard, Adjusting, or Closing

Audit Trail

Every journal entry is tracked with full audit history:

Who created the entry and when
Any modifications with before/after values
Entry number for easy reference
Cannot be deleted once posted (only reversed)