The Nonprofit Edition of BizBooks Pro delivers FASB ASC 958-compliant financial reporting, restricted donor fund tracking, and the Program / Management & General / Fundraising expense split your auditor expects — without the QuickBooks workarounds or the Sage Intacct price tag.
Try Free for 30 DaysForm 990 filers need three things general accounting tools don't deliver well: restricted-fund segregation, true functional expense classification, and FASB ASC 958-formatted statements. The status quo is to manually tag classes in QuickBooks, rebuild restricted balances in Excel each quarter, and let your auditor reformat everything during the annual engagement. BizBooks Pro Nonprofit Edition eliminates every one of those workarounds with purpose-built features.
The Department of Justice awards $180,000 in OJJDP mentorship funds with quarterly milestone-based draws. The bookkeeper sets up "OJJDP Federal Mentorship Grant 2026" as a purpose-restricted fund once. Every quarter when DOJ releases the next tranche after milestone delivery, one click on Release Restriction generates the standard reclassification entry and updates the Statement of Activities — already separated into Federal Grant Revenue (restricted) versus operating contributions (unrestricted). The auditor's annual draft package writes itself.
Set the company's reporting standard to "Nonprofit (FASB ASC 958)" at creation time. Every report regenerates with the right titles, columns, and net asset terminology — no per-report toggling, no manual relabeling at audit time.
Record every donor-restricted contribution against a tracked restriction. Each restriction stores its donor, original amount, type (purpose / time / permanent), release condition, and running balance. Transactions and invoices tag to the restriction on save.
Each expense account carries its functional classification: Program Services, Management & General, or Fundraising. The Statement of Functional Expenses produces the exact matrix the IRS Form 990 Schedule O expects.
Three classifications per FASB 958: Without Donor Restrictions, With Donor Restrictions (Temporary), With Donor Restrictions (Permanent). Replaces the "Retained Earnings" line that small-business software forces nonprofits to use.
When you click Release on a restriction, BizBooks Pro auto-posts the FASB-standard two-line entry: Dr Net Assets With Donor Restrictions — Temporary, Cr Net Assets Released from Restrictions. Sign errors and missing journal entries are impossible.
Send every supporter a single year-end receipt that satisfies the written acknowledgment rules under IRC §170(f)(8). BizBooks Pro reports cash gifts and donated property separately, spells out what a donor received in return when a gift came with a benefit, and prints the deductible figure so nobody has to work it out themselves. Churches and charities run the entire mailing in one pass.
Pledges Receivable, Grants Receivable, three Net Assets equity accounts, restricted and unrestricted contribution accounts, and 16 functionally-classified expense accounts — all seeded automatically the moment you create your nonprofit company file.
A bookkeeper handling eleven congregations does not want eleven afternoons of mail-merge. She opens each set of books, selects the tax year, and reviews the run before anything goes out: how many donors, what they gave, who is missing an email address. One supporter gave four times during the year and bought a seat at the fall fundraiser, so her letter shows the banquet she attended, our good-faith estimate of what it was worth, and the smaller amount she may actually claim. A donated piano is listed by description only — a charity is not permitted to assign a value to gifts in kind, and BizBooks Pro will not invent one. Supporters who take paper get collected onto a print list rather than quietly skipped, and the run is recorded so re-opening the screen later cannot send anybody a duplicate.
The standard demands four core statements plus supporting schedules. BizBooks Pro produces all of them with the exact column structure and account groupings your audit firm anticipates.
Replaces the Income Statement for nonprofits. Three-column net asset structure (Without Donor Restrictions / Temporary / Permanent) plus a Total column. The "Net Assets Released from Restrictions" reclassification line nets to zero across columns automatically.
The matrix view: each natural class expense account (Salaries, Rent, Office Supplies, etc.) becomes a row; Program / M&G / Fundraising / Total are the columns. Expenses lacking a functional classification show in an Unclassified column so you can fix them pre-audit.
The nonprofit Balance Sheet. Assets and Liabilities follow standard presentation; the Net Assets section automatically splits into the three FASB 958 classes, with current-year change flowing into each class correctly even mid-year.
Direct-method statement covering operating, investing, and financing activities. The underlying cash flow report shared with standard companies, just relabeled per FASB ASC 958 terminology.
Audit-disclosure schedule itemizing each active restriction — original amount, released amount, remaining balance, restriction condition. Grouped and subtotaled by restriction type (purpose / time / permanent).
A worklist surfacing restrictions whose conditions appear satisfied. Your finance team reviews each, releases when appropriate. No automatic releases — every reclassification requires human approval.
If you run on grant money, the two questions you answer over and over are "how much of this grant is left?" and "what have we spent it on?" BizBooks Pro answers both from the ledger itself, so every grant report reflects what you posted a minute ago — no quarterly Excel rebuild, no waiting on your accountant, no report that is stale the moment you print it.
You set up "OJJDP Federal Mentorship Grant 2026" once as a purpose-restricted fund, recording the funder, the award amount, and the release condition. Every draw you invoice and every deposit you post gets tagged to that grant on save. You also tag the grant's payroll, travel, and supplies to a matching Class. From then on, three reports stay current on their own: Grant Budget vs. Actual puts the award, spend to date, remaining, and percent expended on one line and breaks out the expense accounts underneath; Schedule of Net Assets by Restriction shows the award, the amount released to date, and the balance still restricted; Profit & Loss by Class shows exactly what that grant has spent, by expense account. Open any of them on the 3rd of the month and it already includes what you entered on the 2nd.
Each grant becomes a tracked restricted fund holding its funder name, award amount, restriction type (purpose, time, or permanent), release condition, and running balance. Multi-year and multi-tranche awards are ordinary cases, not workarounds.
Invoices for grant draws and directly-recorded foundation deposits both carry a Donor Restriction selector. Pick the grant once at entry time and every downstream report splits restricted from unrestricted revenue correctly.
Tag expense lines with a Class named for the grant, then run Profit & Loss by Class to see that grant's spending by account for any date range. This is how you answer a program officer asking what their money bought.
The Schedule of Net Assets by Restriction itemizes every grant on one page: original award, released to date, remaining restricted balance, funder, and release condition — grouped and subtotaled by restriction type.
When a milestone is met, click Release. BizBooks Pro writes the FASB-standard reclassification entry for you and the Statement of Activities updates immediately. Nothing releases automatically — every one is a deliberate human approval.
The nonprofit chart of accounts ships with a Grants Receivable account already in place, so awarded-but-unreceived grant money sits where your auditor expects to find it from day one.
Every grant on one line: award, spent this period, spent to date, remaining, and percent expended, with a bar you can read at a glance. Expand any grant to see the expense accounts behind the spend. Grants past their award are flagged in red so an overspend is caught while you can still do something about it.
Open Grant Budget vs. Actual and the OJJDP award reads: $180,000 awarded, $46,200 spent this quarter, $121,750 spent to date, $58,250 remaining, 67.6% expended. Click the row and it breaks out into the expense accounts that spend came from — salaries, travel, program supplies. Nothing was rebuilt to produce it: the report reads the ledger, so the entry you posted an hour ago is already in it. Set the date range to the grant period and it is the attachment your funder wanted.
We would rather you know this before you buy than after. Grant Budget vs. Actual measures spend against the award amount — the total your funder committed. What it does not yet do is hold the line-item budget from your proposal (personnel $92,000, travel $14,500, supplies…) and report actual against each of those lines separately. If your funder requires budget-versus-actual at that granularity, tell us and we will build it; features here routinely ship the same day they are asked for.
From a single charity to a multi-state federation to the CPA firm that audits them, every nonprofit's bookkeeping situation has a fitting plan.
The right fit for a single 501(c)(3) organization. FASB ASC 958 compliance, unlimited donor-restricted gift tracking, complete functional expense allocation, every required nonprofit financial statement.
For nonprofits with multiple entities — fiscal sponsors with sub-projects, parent organizations with chapter affiliates, federated networks. Adds multi-entity consolidation, named program records for grant and program cost allocation, and advanced functional allocation rules. (Grant tracking by restricted fund and Profit & Loss by Class are included on every nonprofit tier, not just this one.)
Built for solo CPAs and bookkeepers with a nonprofit client roster. Adds remote access to unlimited nonprofit client books, nonprofit-specific adjusting entry templates, portfolio-level batch reporting.
For CPA firms running a dedicated nonprofit practice. Adds unlimited staff seats, whitelabel client portal under the firm's brand, and the ability to create new client books directly on the firm's install.
The Nonprofit Edition is shipping now as part of BizBooks Pro 2.0. The 30-day free trial includes the full Nonprofit Edition feature set so you can test it against your actual books before subscribing. No manual setup, no separate migration — the nonprofit chart of accounts, restriction tracking, and the full FASB 958 report suite work from the moment you create your first nonprofit company.
Start a free 30-day trial. Test the Nonprofit Edition with your own data before you commit a dollar.